Friday, 30 December, 2011



II. Text Formatting


Paragraph Answers
1.Explain the methods to change the font (Style).
·         A font is a set of characters and numbers in a certain style.
·         Each font looks different from other fonts
To change the Font style
·   Select the text
·   Click on Format ->  Character option
·   Character dialog box appears
·   In Character dialog box, click on Font tag
·   Click the down arrow in the Fonts Combo Box
·   From the list of available fonts, click the required one.
·   The selected text changes to the selected font.
2.How can we change the font size?
The size of a font is measured in points, and there are 72 points to an inch
To change the font size
·   Select the text
·   Click on Format -> Character option
·   Character dialog box appears
·   In Character dialog box, click on Font tag
·   Click the down arrow in the Size combo box
The text changes to the selected font size.
3.Describe the methods to change the font colour .
I-Method
·   Select the text
·   Click on Format ->  Character option
·   Character dialog box appears
·   In Character dialog box, click on Font Effect tag
·   Click the down arrow in the Font color combo box
·   Select the required colour in a colour palette
II-Method
·   Select the text and click the arrow in the Font Colour icon in formatting tool bar
·   Select the required colour in a colour palette
·   Click on the Font colour icon, to apply the current colour of the Font Colour
4.Explain the method of aligning a paragraph
·   One of the most common changes is to change the alignment of a paragraph.
·   One can apply the paragraph formatting options to a single paragraph or to several paragraphs
Four types of alignment can be selected
·   They are Left, Right, Center and justify
To align a paragraph
Select the paragraph
·         Click on Paragraph alignment icon from the Formatting tool bar

·         To left align text                   -Click on    icon
·         To right align text                 -Click on      icon
·         To center align text               -Click on      icon
·         To justify text                        -Click on   icon
Keyboard shortcuts
·         To left align text                    ctrl + L
·         To right align text                  ctrl + R
·         To center align text                ctrl + E
·         To justify text                        ctrl + J
5. How can we Indent text with the Paragraph dialog box?
To indent the text using the Paragraph dialog box:
Move the insertion point to the beginning of the paragraph to be indented
To indent several paragraphs, select those paragraphs.
Select Format-> Paragraph Command.
Click the Indents & Spacing tab in the Paragraph dialog box.
 Do any of the following:
·   To indent from the left, type the amount in the Before text spin box or use the spin arrows to select a value.
·   To indent text from the right, type the amount in the After text spin box or use the spin arrows to select a value.
·   Click the OK button
·   The first line option can be used to indent the line of the paragraph
·   Using the spin arrows, a negative value is specified, 
the first line will hang outside the paragraph is called Hanging indent                                            
6. How can we Indent text with the tool bar?
To  indent text using the Tool bar:
·   Move the insertion point to the beginning of the paragraph to be indented
·   To indent several paragraphs, select those paragraphs.
Increase Indent
·   Click the Increase Indent  icon  the paragraph is indented 1/2 inch from the left margin.
·   The button again can be clicked to increase the indent.
·   Each time the button is clicked the paragraph is indented another 1/2 inch.
Decrease Indent
·   To decrease of undo the indent ,click on Decrease Indent icon
 7. What are the steps to be followed to change the line spacing?
The Space between  two lines is called line spacing .
There are 7 line spacing options available in staroffice writer.
·   They are Single line, 1.5 lines, Double, Proportional, Atleast, Leading and Fixed
·   Single line is a default line spacing.
To change the line spacing, following steps are used:
·   Select the paragraphs(s) that needs to be changed.
·   Select Format -> Paragraph.
·   In Paragraph dialog box, Click the Indents & Spacing tab.
·   Click on the Line spacing drop-down list box, and
·   Select the  required line spacing option.
·   Click the OK button
8. How can we apply different styles for Bullets and Nmnbers?
S.O Writer provides various styles for the bullets and numbers,
To apply Bullets
Using Bullets & Numbering Dialog box
·   Select the text that to which bullets are to be added.
·   Click on Format -> Bullets and Numbering.
·   Bullets and Numbering dialog box appears
·   Click on Bullets tag
·   Select the desired one from the various options available for bullets .
·   Click on OK
Using Formatting toolbar
·   Select the text
·   Click on the bullets icon from formatting tool bar
·   Staroffice writer creates a bulleted list.
To apply Numbers
Using Bullets & Numbering Dialog box
·   in Bullets & Numbering dialog box
·   Click on Numbering tag
·   Select the desired one from the various options available for numbers , Click on OK
Using Formatting toolbar
·   Select the text
·   Click on the Numbers icon from formatting tool bar
·   Staroffice writer creates a numbered list
 9. What are the several ways of accessing the StarOffice Help?
There are several ways of accessing in the StarOffice Help are
·         Online help,
·         Help Agent,
·         Help Tips and
·         Extended Help Tips.
·   Choose Help -> StarOffice Help, or press F1.
·   This command opens the StarOffice help where you can search for a help topic.
·   Online help
Staroffice has an on-line help facility .
This facility can be used by clicking on the Help menu.
·   Help button
Click the Help button, in any dialog to open the help topic for the dialog.
·   Help Agent
Click the Help Agent that appears automatically when you perform a complex task.
The Help Agent opens the help topic for the task.
·   Help Tip
Rest the mouse pointer over a menu command or any icon to display a Help Tip.
·   Extended Tip
Rest the mouse pointer over a menu command or any icon and press Shift+F1 to display an Extended Tip

Short Answers
1. How many types of common text formatting are there?
There are two common text formattings. They are text style(Bold,Italic,underline) and font properties(size,colour)
2. Give the hot keys for Bold, Italic and Underline command.
Ctrl + B for Bold, Ctrl + I for italics and Ctrl + U for Underline.
3. What is a font?
A font is a set of characters and numbers in a certain style.
Each font looks different from other fonts.
4. Which font looks professional and is suited for business documents?
Times New Roman is the font which looks professional and for business documents.
5. Which font looks decorative?
Fajita is the font that look decorative.
6. Which font is actually a set of symbols?
Wingdings is the font that are actually a set of symbols.
Such a font can be used insert special characters in the document.
7. How can we change the font style?
8. How the font size is measured?
The size of a font is measured in points, and there are 72 points to an inch.
The larger the point size, the larger the type.
 9. What is the use of Highlighting ? How to highlighting text?
Highlighting can be used to call attention to key ideas or pointers in a document.
To highlight the selected text,
Click on the Highlighting icon
A colour palette is displayed from which  require colour can be selected.
To remove the highlighting,
Select the highlighted text
Click on Highlighting icon
Select the No Fill from the colour palette.
10. What paragraph marker?
·   The paragraph marker is the storehouse for all formatting options for that paragraph.
·   Each time, Enter pressed, the paragraph options for that paragraph are carried down to the next paragraph.
·   If a paragraph marker is deleted the paragraph takes on the formatting of following paragraph.
11. What are the keyboard shortcuts to change the alignment of paragraph?
12. What is the use of visual clue?
Visual Clue helps the reader to see how the document is divided into paragraphs.
13.What is Text Indent ?
Indentation helps in providing the document more readability
14. What is hanging indent?  Or what is the use of firstline option?
·         Hanging indent is a special kind of indent, used for numbered lists.
·         The first line option can be used to indent the line of the paragraph
·         Using the spin arrows, a negative value is specified, the first line will hang outside the paragraph is called Hanging indent
15. How can we make a change in indenting?
To change in indenting we can use either the Formatting toolbar or the Paragraph dialog box
16. How will we Increase an indent?
·         Click the Increase Indent icon the paragraph is indented 1/2 inch from the left margin.
·         The button again can be clicked to increase the indent.
·         Each time the button is clicked the paragraph is indented another 1/2 inch.
·         To decrease of undo the indent ,click on Decrease Indent icon
17. How will we indent text from left margin?
·         Select the paragraph(s)
·         Select Format-> Paragraph Command.
·         Click the Indents & Spacing tab in the Paragraph dialog box.
·         To indent from the left, type the amount in the Before text spin box or use the spin arrows to select a value.
18. How will we indent text from right margin?
·         Select the paragraph(s)
·         Select Format-> Paragraph Command.
·         Click the Indents & Spacing tab in the Paragraph dialog box
·         To indent text from the right, type the amount or use the After text spin arrows to enter the amount in the spin box.
19. What are the options of line spacing are available in StarOffice writer?
The line spacing options available in StarOffice Writer are as follows.
They are Single line ,1.5 lines, Double, Proportional, Atleast, Leading and Fixed.
20. What is the use of a Bullet?
A bullet precedes each item  the list and the text is indented. E.g., A list of points or topics.
21. What is the use of Numbered List?
Numbered lists work well for directions or over points one wants to present in sequence StarOffice Writer automatically numbers all the items in a list and the text is indented.
22.How to apply different style of bullet and numbers?
StarOffice Writer provides various styles for the bullets and numbers, which can be selected using
 Format →Bullets and Numbering.
Click on Bullets or Numbering tag
Select any style and click OK
23. How Bullets and Numbering can be removed?
To remove bullets from a list,
Select the list  and the Bullets button is clicked again
To remove numbers for a list,
select the list   and click the numbering button again
24. What is a Style?
A style is a named set of defaults for formatting text.
This is an alternative way of formatting text.
25. Mention the advantages of working with Styles?
The advantages of working with styles can really be appreciated when making extensive formatting changes.
·   Styles require more advanced planning.
·   The style needs to be create initially only then the style can be applied to the text using Typeface list.
26. What are the several help systems available in StarOffice?
Star Office 8 provides several help systems that we can use while we work:
·         Online help,
·         Help Agent,
·         Help Tips and
·         Extended Help Tips.
27. How will we use menu command help?
·         Click on Help -> Staroffice Help  Or Press F1 key
·         This will open the Staroffice Help  help where we can search for a help topic.
28. What is the use of help button?
Click the Help button, in any dialog to open the help topic for the dialog.




29. What is help agent?
The help agent is an animated figure,
Click the Help Agent that appears automatically when you perform a complex task.
The Help Agent opens the help topic for the task.
30. How can we display a “ Help Tip”?
Rest the mouse pointer over a menu command or any icon to display a Help Tip.
31. How can we get Extended Tip?
Rest the mouse pointer over a menu command or any icon and press Shift+F1 to display an Extended Tip
32.How will you make use of the on-line help facility available with star office? 
Staroffice has an on-line help facility .
This facility can be used by clicking on the Help menu.
33. What are the two types of formatting? Or Diff. Hard Formatting(Hard return) and Soft Formatting(soft return)
There are two types of formatting ,They are
1.Hard formatting   2. Soft formatting
Hard Formatting(Hard return)
It is inserted at every  time when Enter key is pressed.
Soft Formatting(soft return)
It is inserted as line breaks, when text is added or deleted
34.What is line spacing ?
The Space between  two lines is called line spacing .
There are 7 line spacing options available in staroffice writer.
They are Single line, 1.5 lines, Double, Proportional, Atleast, Leading and Fixed  Single line is a default line spacing.

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